Grada van den Dool works at Albert Schweitzer Hospital as a fertility doctor. He’s been working with the EFR since 4 November, 2013. In this section, they share their experiences with you.
Albert Schweitzer Hospital used to work with Fertibase before the EFR was implemented. Given the similarities between the two systems, the transition was an easy one for the employees. Everyone was able to find their way around the software pretty smoothly.
If you’re a new user, Grada recommends that you start exploring the system. Take the time to browse through all the fields. This way, you’ll learn to make the best of the system. The EFR has lots of features, but there are still some more opportunities regarding reports.
Over the years, Albert Schweitzer Hospital has expanded the EFR application with several links between the EFR and its own IT environment. These links reduce administrative procedures to a minimum and prevents errors by automatically loading results into the system.
More and more hospitals are choosing the EFR. Grada hopes to see all hospitals in the Netherlands interconnected with the help of the EFR. This enables information sharing, so that all the information available can be used to improve fertility care in the Netherlands.
In our next newsletter issue, we’ll be talking with another user who would like to share his/her experiences with you. Please let us know if you’d like to participate in this section.
Both the first Clinic and Lab work group meetings of 2016 took place in March. Experiences were exchanged and wishes were presented to the SAF workgroup chairpersons in a pleasant and relaxed atmosphere.
The work groups are meeting again in June. We hope you participate in these meetings. The Lab Work Group, led by Sebastiaan Mastenbroek, is meeting on 1 June. The Clinic Work Group, led by Carl Hamilton, is meeting on 8 June. The work group meetings are held at Stb Automatisering & Advies’s office in Houten.
“EFR is a unique tool, that enables us, as professionals, to optimize our care records and thus to provide good, safe healthcare services.”
Stb Care develops at least one new EFR version per year in consultation with the SAF. This new version is first tested internally. Afterwards, it is made available to the SAF. As soon as the SAF has approved the version, the latest version is rolled out in the hospitals.
How does a rollout take place? First, the new version is placed into the hospital’s testing environment. The hospital then receives a checklist. It’s very important to go through this checklist carefully. The hospital’s “own” production environment can influence how the EFR works.
As soon as the hospital has indicated the EFR works properly, it’s moved from the testing environment to the production environment. The SAF covers the costs of this update.
One of the important features of the EFR is that data can be retrieved from the system relatively easily. That’s done with the help of reports.
The most frequently used reports are the annual report and the DART report. These have been developed by Stb. As a user, you will have seen that exported files are anonymized. They contain no names or hospitals numbers. There is, however, a database ID number, based on which the patient in question can be looked up in the EFR.
Because more and more centers are generating reports on their own, I want to insist that you exercise care when it comes to patient privacy. If you use reports containing data that enables patient identification, which is sometimes desirable, as an administrator, you have to immediately set that report to “inactive” after use. This will prevent third parties from retrieving privacy-sensitive data from the EFR.
At the beginning of this year, the government has introduced strict patient privacy laws, with large fines. By exercising caution, you can make sure none of your employees or researchers accidentally end up forgetting a USB stick with confidential information in the train.
Carl Hamilton – Clinic Work Group Chairman